Total Students
348
+12 this term
Attendance
96.4%
Today · all years
Reports — Term 3
37 of 40
approved · 3 pending
Support flags
6
Early-warning · act
Your school runs eight tools.
Time to run one.
Escolent is the all-in-one School OS for independent, private, and international schools. Student records, AI-drafted reports, attendance, gradebook, lessons and LMS, fees, and the parent app — one system, one login.
POPIA & GDPR compliant · We never train on your data
9 → 1
Systems the average independent school runs today — consolidated into one
72h
From first conversation to a live school in Escolent — migration included, free
0
Student records ever typed twice
What you get
Every tool your school needs. One system. One login.
Student records, AI-drafted reports, attendance, gradebook, fees, parent app, lessons and LMS with Google Classroom sync — and free migration. One login. One system. AI-native.
Student Records
Every student's record — enrolment, contacts, guardians, documents — lives in one place from first enquiry to alumni. Twelve years of history. Full audit trail. Nothing is ever deleted.
Gradebook
Marks entered once — they flow to reports, progress summaries, and the parent view automatically. No separate gradebook tab, no export, no copy-paste. Supports any grading framework your school uses.
AI Report Cards
Write one exemplar. The system drafts the rest in the teacher's own voice and your house style — IEB, Cambridge, Pearson, or your own framework. Every report requires teacher sign-off before a parent ever sees it. That is a product constraint, not a setting.
Attendance
Full class register from any device in under 10 seconds. Live absences surface immediately to the right staff — no chasing, no paper, no chase-up emails. Works on bad internet.
Lessons & LMS
Set assignments, share resources, collect submissions — as capable as Google Classroom, built right in. For schools already on Google Classroom, we sync it directly: assignments, rosters, and grades flow both ways. One fewer tab open.
Fee Tracking
Generate invoices, log payments, send reminders — the Bursar sees one clean dashboard, not three spreadsheets. Tracking, not payment processing. Every line is auditable. Every query has an answer.
Parent App
Parents see what they need: approved reports, attendance, invoices, and messages. On a phone. In one place. Nothing more, nothing unnecessary. Five hundred parents per school — and your most powerful word-of-mouth channel.
Migration Agent
We move your data from wherever it lives — MIS exports, spreadsheets, PDFs, photographed registers — in under 72 hours. Free. You get a data-problem report and a full rollback guarantee. We have done the mess before.
How it works
You are live in 72 hours.
We handle the migration. Your team handles the approval. You open the door.
We migrate your data — free
Tell us where your records live today. We extract, clean, and load them into Escolent — spreadsheets, MIS exports, PDFs, photographed registers. You receive a data-problem report that shows every record we could not map automatically. Nothing is guessed.
Your team reviews and signs off
Staff check every record in a staging environment. Nothing goes live until your Deputy Head or IT Manager approves. Every mapping is visible and explainable. The migration is fully reversible at any point.
Go live in 72 hours
From first conversation to a live school system in three days. We stay on call through your first full term. Your data is there. Your staff log in. You open the door.
Why it’s different
Eight systems that don’t talk to each other.
Or one spine everything runs on.
A typical independent school runs eight to twelve separate software systems. They were sold by eight different vendors, on eight different data models, with eight different logins. A grade a teacher enters in one system gets re-typed into three othersbefore it reaches a report card. The deputy head spends a week chasing comments. The bursar cannot tell you what the school’s total software bill is. No one built the data spine — and every school in the world is paying for that gap.
Escolent is the spine. Records, reports, fees, attendance, and the parent app share one database. Enter a mark once — it flows to the gradebook, the report draft, the parent view, and the compliance return without being touched again. The incumbents cannot retrofit this. Their data models are twenty years old and their roadmaps are owned by private equity. Migration to Escolent is free and takes 72 hours — not six months and a five-figure services fee.
And when you want to leave — your data is yours. Structured export, any time, no charge, no notice period. Written into your contract on day one. We build trust by making it easy to leave. That is what makes schools feel safe to join.
Built to be trusted
Data protection is architecture, not policy.
Every structural decision in Escolent was made with one question in mind: what happens to a child's record if something goes wrong? Here is our answer.
Your data stays where it should
Your school's data is stored to meet your legal and compliance obligations — POPIA & GDPR aligned. It is never moved for AI processing or any other reason. Not even temporarily.
We never train on your data
Your students' records are never used to improve any AI model — ours or anyone else's. We say this publicly, and we write it into every contract. Ask us to show you the clause.
Teacher-in-the-loop approval
No AI-generated content about a child reaches a parent without a human teacher reading and approving it first. This is a hard product constraint. There is no setting that bypasses it. There is no admin override.
One school can never see another's data
Every school's information is walled off at the deepest level of the system — not just in the application, but in the database itself. No bug in the software, no misconfiguration, no mistake by our team can ever let one school see another's records.
Your data is yours to take
Full structured export, any time, no charge, no notice period — written into your contract on day one. The incumbents rely on the cost and terror of leaving. We don't. That difference is deliberate.
Nothing is ever destroyed
Deletions in Escolent are soft — the record is hidden, not gone. Versioned backups, tested weekly, not assumed. Data loss is a design constraint we solved at the schema level, not a risk we manage with policies.
A note on why Escolent exists
“I watched good schools drown in software. Not for lack of trying — they had MIS systems, gradebook tools, parent apps, fee platforms. Eight systems, and still someone maintaining a master spreadsheet by hand, because nothing talked to anything else.
The fix isn’t another tool. It’s one record that everything else runs on. Enter a student once. Their grade flows to the report. The report flows to the parent. The invoice goes to the right address. Nothing is typed twice.
That’s what we built — and we treat security as an architecture, not a policy.”
— Tychique N'shole, Founder
Ready to stop re-typing?
Let's talk.
We are building with our first ten schools. No sales deck on the first call — 20 minutes to understand your workflow and show you what Escolent does with it.
Prefer email? support@escolent.com →